West Genesee District Reopening Plan

West Genesee Central School District’s Reopening Plan

Printable Version of the West Genesee Central School District Reopening Plan

District Information

David C. Bills, Superintendent of Schools
(315) 487-4562
Click on a school to view its reopening plan.

Building Level Plans

Letter to the Community

Dear Parents and Community Members:
As we all adjust to the impact of COVID-19 Coronavirus Pandemic on our community and nation, it is important to communicate the current status of our reopening plan for our schools, K-12.  It is appropriate to recognize the many people involved in engaging in this daunting task with a goal to prioritize health and safety guidelines, provide options for families, and move forward with continued comprehensive education experiences for students. You will see reference to committees, surveys, and communication vehicles that have been an integral part of the work. It has been a fast-moving process due to the complicated nature of health parameters that remain unprecedented, ever-changing, and now guide our planning to reopen schools.  The support of the NYS Department of Health and NYS Education Department and guidance documents has been invaluable.

This plan reflects where we are today. The current circumstances will change and the hope is to anticipate, as best as possible, any number of future scenarios.  Please understand that as conditions change, including information from NYS Governor Cuomo, NYSED, NYSDOH, and Onondaga County Health Department, the plan will evolve. Visit the District’s reopening website for the latest information. We will strive to keep communication open so that as we return to school, we do our best to keep you informed as we protect the health, safety and welfare of our students and staff while continuing the tradition of excellence in the West Genesee Central School District.

Thank you,
David C. Bills
Superintendent of Schools

Reopening Plan

Our Reopening Plans includes the elements outlined in the guidance released by NYS Department of Health (DOH) on July 13, 2020.

    West Genesee’s Reopening Plan is posted on our website {click this link} in a location that is easily located by students, parents, teachers, administrators, and other community stakeholders. It is posted on individual school websites and centrally on our main district page.

    West Genesee includes all assurances completed by Superintendent Bills and all of the elements outlined in the New York State Department of Education guidance document.

    Communication/Family & Community Engagement
    Reopening Plan- “Recovering, Rebuilding, Renewing”

    1. Plans for reopening should identify the groups of people involved and engaged throughout the planning process. 

    West Genesee CSD engaged the following audiences throughout the planning process through participation in the District COVID-19 Task Force: Students, Parents, Staff, Community Members, Public. (A listing of task force participants is provided at the end of this section.)

    1. Public Communications

    To ensure regular and informational communications with the public, West Genesee CSD will implement the following methods of communication:

    Communication Method Responsible Party
    Local TV and newspapers Administration/ Communications
    District website – dedicated page for reopening Administration/ Communications
    Social media platforms Administration/ Communications
    Prominent signage in buildings to promote health & safety guidelines that follow NYSDOH and CDC guidance:

    ●      Printed signs

    ●      Digital signage

    ●      Vinyl decals on floors, as needed

    Administration/ Communications/Facilities
    Town Hall Events, Meetings, Webinars Administration/ Communications

    Parents/Guardians and Students

    All public communications methods outlined above may be utilized by West Genesee CSD, in addition to:

    Communication Method Responsible Party
    SchoolMessenger, Blackboard Mobile App Building Principals/Communications
    Emails to parents/guardians Administration/ Communications/Teachers
    Letters sent home from Administration Administration/ Communications

    All District Staff

    All communications methods outlined above may be utilized by West Genesee CSD, in addition to:

    Communication Method Responsible Party Frequency
    West Genesee CSD all-staff email list Administrators/Communications/Support Staff Weekly or as needed
    Newsletters, blog posts,print and digital AdministratorsCommunications/ Monthly/bi-monthly
    SchoolMessenger/Blackboard Mobile App As needed
    Direct supervisor communications – phone calls and texts West Genesee CSD Supervising Staff As needed
    Letters home, if necessary West Genesee CSD Administration Members As needed
    Staff meetings West Genesee CSD Administration Members As needed
    1. The school and/or district will ensure all students are taught or trained how to follow new COVID-19 protocols safely and correctly, including, but not limited to: hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene.

    West Genesee CSD will share information about COVID-19 protocols safely and correctly, including but not limited to: hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene through our normal communication channels using, but not limited to, materials from the following sources: CDC Social Media Kit, CDC Recommended Signage, CDC Recommended Instructional Videos. Additionally, there may also be West Genesee Specific Videos on social distance – walking in the hallways,distancing in the classroom, on the bus, and any other topics not covered in the CDC resources.These will also be tailored for a developmentally appropriate audience.

    Timing – All of the communication vehicles listed above will be utilized for training on  hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene starting soon after the plan is approved, and continuing throughout the school year.

    1. The school and/or district will encourage all students, faculty, staff, and visitors through verbal and written communication (e.g., signage) to adhere to CDC and DOH guidance regarding the use of PPE, specifically acceptable face coverings, when a social distance cannot be maintained. CDC: K-12 Schools and Child Care Programs FAQs  DOH: Interim Guidance for In-Person Instruction at PreK to 12 Schools

    West Genesee CSD will adhere to CDC and DOH guidance regarding the use of PPE, specifically acceptable face coverings, when a social distance cannot be maintained by utilizing the communication methods listed in item 2 above.

    1. Additionally, West Genesee CSD provides copies of this document in the language(s) spoken at home among families and throughout the school community: English, Arabic, Ukrainian, and Mandarin. Written plans are also accessible to those with visual and/or hearing impairments from our website.

    Interested parties can access those documents by following these procedures:

    • Documents placed on the website will be in a mobile responsive/ADA compliant format in addition to PDF format.
    • The website has the capability to allow for translation use of a translate button.
    • Newsletters containing this information will also have the capability to select to translate through the use of Google Translate.

    *For copies of this document in other languages, please contact the publications office at publications@westgenesee.org.

    1. Additional Considerations for Effective Communications and Family Engagement

    West Genesee CSD provides regular updates about safety, scheduling, and all other information families should be aware of on the West Genesee CSD website.

    West Genesee CSD also has a COVID-19 hotline which can be accessed by calling 315-487-4562 and asking to speak to someone about COVID-19.

    Up to the minute information about COVID-19 can be found on our COVID-19 website here https://www.westgenesee.org/

    All other concerns can be directed to our School Safety Officer Sean Fahey at . The safety coordinator can answer questions regarding COVID-19 from students, faculty, staff, and parents/legal guardians.

    COVID-19 Task Force Sub-Committee and Members

    Facilities (16)
    Ken Coon (chair), Wayne Ackles, Anthony Alvaro, Deb Balcourt, Mary Bily, Gene Bobey, Mike Burns, Amy Cardinal, Susan Gifford, Lynn Magoulas, Robert Manipole, Pat Marzola, Susan Murray, Mary Beth Smith, Brent Suddaby, Heather Thome

    Food Services (12)
    Paul Pelton (chair), Madeline Bergquist, Mary Bily, Kelly Boswell, Amy Cardinal, Tonya Connors, Tamara Crego, Kathy Dugan, Angie Krueger, Patty O’Brien, Sam Paventi, Lynn Waldby

    Health Offices (14)
    Deb Balcourt (chair), Stephanie Skardinski (spokesperson), Maura White, All District Nurses: Calnicka (Nicky) Jack-BL; Diana Rachfal – HF, Katie Hancock-WGHS, Carrie Prior – WGHS, Chris Savage – WGMS, Sue Shanahan – CMS, Carrie Heaphy-ST, Sarah Condon-EH, Kathy Nason-OR, Donna Annable-LPN, Nicole Franke-LPN

    Instruction (27)
    Steve Dunham (chair), Wayne Ackles, Sharon Bush, Darlene Chapin, Jeannette Clark, Olivia Colabufo, Joe Curtin, Bill Davern, Steph Finn, Kristen Good, Brian Kesel, Tracy Klefbeck, Rob Leo, Gigina Long, Both Lozier, Bob Marks, Mike McGrath, Sue Murray, Keith Newvine, Dawn Personte, Barb Ritch, Bill Roberge, Andrea Scerbo, Brent Suddaby, Nicole Swete, TJ Vaughan, Maura White

    Personnel (10)
    Dave Cirillo (co-chair), Susan Gifford (co-chair), Kate Clift, Bill Davern, John Lizzi, Beth Lozier, John Mannion, Carolyn Sammon, Krista Schoch

    Safety & Security (10)
    Sean Fahey (chair), Wayne Ackles, Deb Balcourt, Gene Bobey, Ken Coon, Steve Dunham, Matt Kimpland, Rob Manipole, Corrie Parry-Cantello, TJ Vaughan

    Scheduling (21)
    TJ Vaughan (chair), Jamie Abdo, Wayne Ackles, Donna Alberts, Tony Alvaro, Mike Burns, Darlene Chapin, Jeannette Clark, Kate Clift, James Dark, Bill Davern, Steve Dunham, Sean Fahey, Mark Grier, John Holland, Matt Kimpland, Tracy Klefbeck, Sue Murray, Mike Perkins, Kristyn Sperduti, Maura White

    Social/Emotional Learning and Mental Health (23)
    Brian Kesel (chair), Megan Auge, Crystal Best, Monica Canterino, Alison Conley, Lisa Craig, Jennifer Duncan Olson, Kathleen Germain, Susan Hayes-Penhollow, Sally Hetelekidis, Matt Kimpland, Claire LaLone, Gabby Mahoney, Gayle Mallore, Sarah Munson, Erin Paris, Shannon Perkins, Olga Powers, Gretchen Rose, Susan Sheehan, Amanda Simmons, Kathleen Weber, Maura White, (WG District Mental Health Team)

    Special Education/Related Service Providers (16)
    Sue Murray (chair), Megan Auge, Darlene Chapin, Olivia Colabufo, Michael Coonce, Ann Davis-Allen, Sandy DeCarr, Jeff Dixe, Katie Gavin, Danielle Paussa, Megan Richer, Sue Rozwod, Amanda Simmons, Brianne Spurchise, Lisa Trivison, Mary Weaver

    Technology (10)
    Bill Roberge (chair), Jenn MacArthur (co-chair), Steph Finn, Rob Leo, Sharon Penalva, Barb Ritch, Kathy Dugan (consultant), Joe Radus (consultant), Bonnie Russell (consultant), Inge Spang (consultant)

    Transportation (7)
    Paul Pelton (chair), James Dark (chair), Brenda Bach, Carolyn Sammon, Paul Schermerhorn, Krista Schoch, Janet Troup

    Communication (13)
    With a rep from each sub-committee, Bonnie Russell (chair), Deb Balcourt, Olivia Colabufo, Ken Coon, Lisa Craig, James Dark, Kathy Dugan, Steve Dunham, Sean Fahey, Susan Gifford, Joelle Greer, Tracy Klefbeck, Bill Roberge

    Health & Safety

    1. The District has reviewed building floor plans to ensure social distancing in spaces to determine the number of students that can safely return to school at a given time.  Based on this review, the district is able to offer an in-person model for K-4 students. Students in Grades 5-12 will follow a hybrid model that will have half the population on Monday and Tuesday, the other half will report on Thursday and Friday. Wednesday is virtual learning for all students. [Please note: Students in Grades 5-12 with disabilities identified by the district as “high need” and English Language Learners may be offered an option to attend 4 days a week.] Any family that opts for full-time virtual learning may do so.  
    • Classroom arrangement will follow the CDC and Department of Health (DOH) guidelines.
      • Six feet distance between desks.
      • Desks will face the same direction.
      • Desks will not be grouped together.
      • Furniture that inhibits desk formation allowing for social distancing will be removed from the classroom.
      • Students and staff will be required to wear a mask when unable to socially distance.
      • Some classrooms necessitate 12 feet of separation (i.e. chorus, band, and physical education). The District will offer multiple sections of these classes to allow students to continue to participate, but in smaller numbers.
      • Outdoor teaching spaces and opportunities will be encouraged.
    1. Each school and/or district reopening plan must engage with school stakeholders and community members(e.g., administrators, faculty, staff, students, parents/legal guardians of students, local health departments, local health care providers, and affiliated organizations, such as unions, alumni, and/or community-based groups) in developing their reopening plan and identify those that participated in the reopening plans.
    • Please refer to the Communications section of the Reopening plan for a list of participants.
    1. Each school and/or district reopening plan must include a communications plan for students, parents/guardians, staff, and visitors that includes applicable instructions, training, signage, and a consistent means to provide individuals with information.
    • Please refer to the Communications section of the Reopening plan for a list of participants.
    1. Each school and/or district reopening plan has a written protocol developed in collaboration with the district or school’s director of school health services to instruct staff toobserve for signs of illness in students and staff, and requires symptomatic persons to be sent to the school nurse or other designated personnel.

    Daily Health & Temperature Screenings

    1. West Genesee has a protocol for daily temperature screenings of all students and staff, along with a daily screening questionnaire for faculty and staff and periodic use of the questionnaire for students.
    1. West Genesee requires that ill students and staff be assessed by the school nurse and all ill students and staff will be sent home for follow up with a healthcare provider.
    2. West Genesee requires all students or staff with a temperature, signs of illness, and/or a positive response to the West Genesee questionnaire to be sent directly to a dedicated isolation area where students are supervised, prior to being picked up or otherwise sent home.
    3. West Genesee requires all visitors, guests, contractors, and vendors entering the school to follow all West Genesee health screening guidelines.
    4. West Genesee provides instructions for parents/guardians to observe for signs of illness in their child that require staying home from school.
    5. West Genesee provides signage to instruct staff and students in correct hand and respiratory hygiene.

      Hand Hygiene Plan

      West Genesee built in staggered hand washing times for students and staff. We have also increased hand hygiene to include:

      • Traditional hand washing (with soap and warm water, lathering for a minimum of 20 seconds), which is the preferred method;
      • The use of alcohol-based hand sanitizers (60% alcohol or greater) is acceptable when soap and water are not available and hands are not visibly dirty;
      • We provide hand sanitizer throughout common areas (e.g. entrances, cafeteria), near high touch surfaces, and use touch free dispensers when able;
      • We have signage near hand sanitizer indicating visibly soiled hands should be washed with soap and water; and
      • Any staff or students unable to use hand sanitizer are permitted to wash their hands with soap and water.

      West Genesee provides the following:

      • Facilities and supplies for hand washing including soap and water;
      • Paper towels and touch free paper towel dispensers where feasible, air dryers have been removed and disabled from all buildings;
      • No-touch trash cans;
      • Alcohol-based hand sanitizers with at least 60% alcohol or disinfectant hand wipes;
      • Time in the schedule to allow for frequent hand washing; and
      • Promotion of proper hand washing before meals, after recess or physical education, before and after removing PPE, and other times, as appropriate.

      All students and staff should wash hands, as follows:

      • Upon entering the building and each classroom;
      • After using shared objects or surfaces (e.g. electronic devices, musical instruments, writing utensils, tools, toys, desks or table tops);
      • Before and after snacks and lunch;
      • After using the bathroom;
      • After helping a student with toileting;
      • After sneezing, wiping or blowing nose, or coughing into hands;
      • Upon coming in from outdoors; and
      • Anytime hands are visibly soiled.

      Respiratory Hygiene Plan

      • All students and staff should cover their mouths or noses with a tissue when coughing or sneezing and dispose of the tissue appropriately. West Genesee Central School District provides tissues in each classroom and common areas.
      • No touch/floor pedal trash receptacles are available in each room and common area.
      • If no tissue is available, using the inside of the elbow (or shirtsleeve) to cover the mouth or nose is preferable to using the hands.
      • Students and staff should always perform hand hygiene after sneezing, coughing and handling dirty tissues or other soiled material.
      1. Each school and/or district reopening plan has written protocol to ensure all persons in school buildings keep social distance of at least 6 feet whenever possible.

      West Genesee Central School District defines social distancing as keeping a six foot space between yourself and others.

      West Genesee Central School District has ensured that student groupings are as static as possible by having the same group/cohort of students stay together when possible. The steps our district is taking are listed below:

      • The size of groups/cohorts of students are determined by the number of students who can be in each classroom while maintaining 6 feet social distancing.
      • Students will be assigned designated entrances/egresses by grade level for their buildings to maximize social distance.
      • Special Area teachers will travel to classrooms, thereby minimizing student travel within a building.
      • West Genesee has turned desks to face the same direction in all rooms, including staff members.
      • West Genesee will open windows to improve ventilation.
      • West Genesee will keep individual student belongings separated and limit use of shared supplies to one group of students. These items will be cleaned between use by cohorts of students.
      • Every student will be assigned a chromebook. Sharing will not be necessary.

      Restricted Areas

      West Genesee restricts the use of classrooms and other places where students, faculty, and staff gather (e.g., lockers, cubbies, entryways, hallways), so that individuals can be socially distanced. We are limiting gathering in small spaces (e.g., elevators, faculty offices) by more than one individual at a time, unless all individuals in such space are wearing acceptable face coverings.

      West Genesee will utilize playgrounds when proper safeguards are in place. In elementary school settings, we are staggering playground use rather than allowing multiple classes to play together.  We will have students wash hands before and after touching play structures and keep 6 feet of space from other children as much as possible.

      We have ensured that a distance of twelve feet in all directions is maintained between individuals while participating in activities that require projecting the voice (e.g., singing), playing a wind instrument, or aerobic activity.

      We are delaying the start of all interscholastic sports.  Marching Band has been canceled.

      We are limiting visitors to scheduled appointments only. Any meetings will use virtual meeting software. Any visitors that need to enter the building, will be required to be surveyed and check in through a self-service kiosk. Hand sanitizer and masks will be available in that location for before and after use.

      1. Each school and/or district reopening plan has written protocol detailing how the district/school will provide accommodations to all students and staff who are at high risk or live with a person at high risk.
      • West Genesee will provide remote instruction and related services (if mandated by an IEP) to medically vulnerable or high risk.
      • For families with special needs or students who are medically fragile and may not be able to maintain social distancing, hand or respiratory hygiene, or wear a face covering or mask.
        • It is important for parents/ guardians to work with their child’s healthcare providers so that an informed decision can be made on how best to meet the child’s needs at school while protecting their health and safety.  Please contact your child’s principal so we can coordinate accommodations for your child.
        • We will coordinate with:
          • school health services personnel
          • special education personnel
          • pupil personnel services and
          • administration
      • If you are choosing to not send your child to school, we will provide remote instruction (see “Teaching and Learning” section of plan).
      1. Each school and/or district reopening plan has a written protocol requiring all employees, adult visitors, and students to wear a cloth face covering whenever social distancing cannot be maintained.

      West Genesee follows OSHA COVID-19 guidance for its employees along with the guidance put forth by the CDC in partnership with our local health department.

      West Genesee is ensuring we have adequate supplies of PPE by working through cooperative purchases through our BOCES and collaborating with our local health department.

      West Genesee requires all individuals in school facilities and on school grounds to put on a face covering if another person unexpectedly cannot socially distance. All students and staff members must wear cloth face coverings:

      • Whenever they are within 6 feet of someone<
        • In hallways;
        • In restrooms; and
        • In other congregate settings, including buses.

      West Genesee Central School District provides acceptable face covering to employees (and students if they forget their own) and we have an adequate supply in case of need for replacement per Executive Order 202.16.

      West Genesee Central School District does allow employees to wear their own acceptable face covering.  For employees with healthcare provider documentation stating they are not medically able to tolerate face covering, we cannot be required to do so.

      Face coverings may be challenging for students (especially younger students) to wear in all-day settings such as school, students will be positioned 6 feet away from each other during the classroom setting where they can remove their mask.

      Face coverings should not be placed on:

      • Children younger than 2 years old;
      • Students where such covering would impair their physical or mental health, or where such covering would present a challenge, distraction, or obstruction to education services and instruction;
      • Anyone who has trouble breathing or is unconscious; or
      • Anyone who is incapacitated or otherwise unable to remove the cloth face covering without assistance.

      West Genesee Central School District  provides instructions to all students, parents/guardians and staff, contractors and vendors on:

      • The proper way to wear face coverings;
      • Washing hands before putting on and after removing their face covering;
      • Proper way to discard disposable face coverings;
      • The importance of routine cleaning of reusable face coverings; and
      • Face coverings are for individual use only and should not be shared.

      Instructions can be found in all common areas (e.g. entryways, hallways, main offices, bathrooms and in classrooms.

      Please note: Students and staff may use alternate PPE (i.e., face coverings that are transparent at or around the mouth) for instruction or interventions that require visualization of the movement of the lips and/or mouths (e.g., speech therapy). These alternate coverings may also be used for certain students (e.g., hearing impaired) who benefit from being able to see more of the face of the staff member.

      1. Each school and/or district reopening plan includes obtaining and maintaining adequate supplies of cloth face coverings for school staff, students who forget their masks.

      West Genesee is ensuring we have adequate supplies of PPE by working through cooperative purchases through our BOCES and collaborating with our local health department.

      1. Each school and/or district reopening plan has written protocol for actions to be taken if there is a confirmed case of COVID-19 in the school.

      West Genesee Central School District requires students and staff with symptoms of illness must be sent to the health office. Each building has a School Nurse available to assess individuals.

      If a school nurse is not available, West Genesee Central School District will isolate and dismiss any student or staff member who has a fever or other symptoms of COVID-19 that are not explained by a chronic health condition for follow up with a health care provider. West Genesee follows Education Law § 906, which provides whenever a student in the public schools shows symptoms of any communicable or infectious disease reportable under the public health law that imposes a significant risk of infection of others in the school, he or she shall be excluded from the school and sent home immediately, in a safe and proper conveyance. The District Physician or Lead Nurse shall immediately notify a local public health agency of any disease reportable under the public health law.

      Effective February 1, 2020, the 2019-Novel Coronavirus was added to the Public Health Law as a significant threat to the public health, and the NYS Commissioner of Health designated 2019-Novel Coronavirus as a communicable disease under 10 NYCRR Section 2.1 direction or referral of such director, may make such evaluations of teachers and any other school employees, school buildings and premises as, in their discretion, they may deem necessary to protect the health of the students and staff.

      West Genesee requires school staff immediately report any illness of students or staff to the school nurse or other designated school staff. Such reports are made in compliance with FERPA, and Education Law 2-d.

      Students suspected of having COVID-19 awaiting transport home by the parent/guardian will be isolated in a room or area separate from others, with a supervising adult present. Student and supervising adults will wear a protective face mask (if the ill person can tolerate wearing it and does not have difficulty breathing) and will maintain a physical distance of 6 feet. Multiple students suspected of COVID-19 may be in this isolation room if they can be separated by at least 6 feet.

      Once the parent/guardian arrives:

      • Students will be escorted from isolation area to the parent/guardian;
      • The parent or guardian will be instructed to call their health care provider, or if they do not have a health care provider, to follow up with a local clinic or urgent care center;
      • Symptomatic students or staff members will follow CDC’s Stay Home When You Are Sick guidance unless otherwise directed by a healthcare provider or the local department of health;
      • If the student or staff member has emergency warning signs such as trouble breathing, persistent pain or pressure in the chest, new confusion, inability to arouse, bluish lips or face, West Genesee will call 911 and notify the operator that the person may have COVID-19;
      • West Genesee staff will be made aware of the symptoms of Multisystem Inflammatory Syndrome in Children (MIS-C) associated with COVID-19 which is a serious condition. Employees should notify the parent/guardian if their child shows any of the following symptoms and recommend the child be referred for immediate follow up with a healthcare provider:
        • Fever
        • Abdominal pain
        • Vomiting
        • Diarrhea
        • Neck pain
        • Rash
        • Bloodshot eyes
        • Feeling extra tired

      Staff must call for emergency transport (911) for any student showing any of these emergency warning signs of MIS-C or other concerning signs:

      • trouble breathing
      • pain or pressure in the chest that does not go away
      • new confusion
      • inability to wake or stay awake<
      • bluish lips or face
      • severe abdominal pain

      West Genesee will take the following steps:

      • Closing off areas used by a sick person and not using these areas until after cleaning and disinfection has occurred;
      • Opening outside doors and windows to increase air circulation in the area.
      • Waiting at least 24 hours before cleaning and disinfection. If waiting 24 hours is not feasible, wait as long as possible;
      • Clean and disinfect all areas used by the person suspected or confirmed to have COVID-19, such as offices, classrooms, bathrooms, lockers, and common areas.
      • Once the area has been appropriately cleaned and disinfected it can be reopened for use.
      • Individuals without close or proximate contact with the person suspected or confirmed to have COVID-19 can return to the area and resume school activities immediately after cleaning and disinfection.
      • West Genesee refers to the DOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure” for information on “close and proximate” contacts. West Genesee will collaborate with the DOH to determine any subsequent steps.
      • If more than seven days have passed since the person who is suspected or confirmed to have COVID-19 visited or used the facility, additional cleaning and disinfection is not necessary, but routine cleaning and disinfection should continue.

      If a student or staff member reports having tested positive for COVID-19, school administrators or his/her designee should notify the local health department to determine what steps are needed for the school community.

      Return to School after Illness

      West Genesee follows CDC guidance for allowing a student or staff member to return to school after exhibiting symptoms of COVID-19. If a person is not diagnosed by a healthcare provider (physician, nurse practitioner, or physician assistant) with COVID-19 they can return to school:

      • Once there is no fever, without the use of fever reducing medicines, and they have felt well for 24 hours;
      • If they have been diagnosed with another condition and have a healthcare provider written note stating they are clear to return to school;
      • If a person is diagnosed with COVID-19 by a healthcare provider based on a test or their symptoms or does not get a COVID-19 test but has had symptoms, they should not be at school and should stay at home until;
      • It has been at least ten days since the individual first had symptoms;
      • It has been at least three days since the individual has had a fever (without using fever reducing medicine); and
      • It has been at least three days since the individual’s symptoms improved.

      COVID-19 Testing

      West Genesee Central School District complies with CDC guidance. We do not conduct COVID-19 testing or require testing or antibody testing of students or staff members. The decision of whether a test needs to be conducted should be determined by a healthcare provider or the local department of health.

      If you need a COVID-19 test please go to  Syracuse Community Health Center, Inc.819 S. Salina Street, Syracuse

      Contact Tracing

      West Genesee cooperates with state and local health department contact tracing. We assist public health departments in knowing who may have had contact at school with a confirmed case by:

      • Keeping accurate attendance records of students and staff members;
      • Ensuring student schedules are up to date;
      • Keeping a log of any visitors which includes date, time and where in the school they visited;
      • Assisting local health departments in tracing all contacts of the individual at school in accordance with the protocol, training, and tools provided through the New York State Contact Tracing Program; and<
      • Maintaining confidentiality as required by federal and state laws and regulations.

      School staff should not try to determine who is to be excluded from school based on contact without guidance and direction from the local department of health.

      1. Each school and/or district reopening plan has written protocol that complies with DOH and CDC guidance for the return to school of students and staff following a positive screen for COVID-19 symptoms, illness or diagnosis of confirmed case of COVID-19 or following quarantine due to contact with a confirmed case of COVID-19. Return to school will be coordinated with the local health department.

      West Genesee collaborates with our local health department to determine the parameters, conditions or metrics (e.g., increased absenteeism or increased illness in the school community) that will serve as early warning signs that positive COVID-19 cases may be increasing beyond an acceptable level.

      West Genesee administrators will consider closing school if absentee rates impact the ability of the school to operate safely. West Genesee may choose to modify operations prior to closing to help mitigate a rise in cases. West Genesee will consult our medical director and/or the local department of health when making such decisions. 

      1. Each school and/or district reopening plan has written protocol to clean and disinfect schools following CDC guidance.

      Determine the work area to be cleaned.

      • Classroom, nurse, main office, gym, restrooms, playgrounds, etc.

      Daily routine cleaning of the areas.

      • Trash, straighten desks and chairs, sweep, dust, wet mop, etc.

      Cleaning hard surfaces/ high touch areas with Oxivir 5/16 at 1:128 ratio.

      • Tables, doorknobs, light switches, countertops, handles, glass, desks, phone, faucets, sinks, toilets, dispensers and restrooms, etc.
      • Playgrounds high touch areas made of metal or plastic such as handrails and grab bars only need routine cleaning and no disinfecting.

      After cleaning hard surfaces/high touch areas disinfect with Oxivir 5/16 at 1:16 ratio on all surfaces.

      • Tables, doorknobs, light switches, countertops, handles, glass, desks, phone, faucets, sinks, toilets, dispensers and restrooms, etc.

      When the work area is cleaned/disinfected the daily clean and disinfecting room log sheet is completed by the cleaner. The log sheet will be located in each area needing to be cleaned/ disinfected.

      West Genesee follows the CDC provides Reopening Guidance for Cleaning and Disinfection with specific guidance for schools along with the Cleaning and Disinfection Decision Tool to aid in determining what level of cleaning and/or disinfection is necessary.

      West Genesee cleaning includes classrooms, restrooms, cafeterias, libraries, playgrounds, and busses.

      To help with cleaning and disinfection West Genesee will perform the following:

      • Keep accurate attendance records of students and staff members;
      • Ensuring student schedules are up to date;
      • Perform normal routine cleaning with soap and water will decrease how much of the virus is on surfaces and objects, which reduces the risk of exposure;
      • Provide disinfection using US Environmental Protection Agency (EPA)-approved disinfectants against COVID-19;
      • Provide frequent disinfection of surfaces and objects touched by multiple people;
      • We will keep all disinfectants out of the reach of children;
      • West Genesee will maintain logs that include the date, time, and scope of cleaning and disinfection in a facility or area; and
      • District buildings will be cleaned and disinfected on a nightly basis.

      Keep in mind the availability of cleaning and disinfection products and appropriate PPE.

      • Determine what needs to be cleaned;
      • Determine what needs to be disinfected;
      • Always wear gloves with chemicals being used for routine cleaning/ disinfecting;
      • Follow directions on all labels;
      • Social distance (specifically, staying 6 feet away from others when you must go into a shared space.);
      • Frequently washing of hands or using alcohol-based (at least 60% alcohol) hand sanitizer when soap and water are not available;
      • Wearing cloth face coverings;
      • Avoiding touching eyes, nose, and mouth;
      • Staying home when sick;
      • Cleaning and disinfecting frequently touch objects and surfaces; and<
      • When you are finished cleaning/disinfecting remember to wash hands thoroughly with soap and water.

      Cleaning plans should include considerations regarding the safety of custodial staff and other people who are carrying out the cleaning or disinfection.

      West Genesee will clean high touch surfaces frequently throughout the day. Examples of high touch surfaces include:

      • Tables;
      • Doorknobs;
      • Light switches;
      • Countertops;
      • Handles;
      • Desks;
      • Phones;
      • Keyboards and tablets;
      • Toilets and restrooms; and
      • Faucets and sinks.

      Students should not be present when disinfectants are in use and should not participate in cleaning and/or disinfection activities.

      The district’s scheduled filter changes are quarterly in each building.

      • August 2020
      • December 2020<
      • April 2021

      Windows during the instructional day will remain closed for the safety of students and staff members. The district will open windows as the areas are being cleaned and disinfected on a nightly basis.

      West Genesee cleans playgrounds per CDC guidance:

      • High touch surfaces made of plastic or metal, such as grab bars and railings will be cleaned routinely and
      • Shared athletic/gym equipment (e.g., balls, protective gear) will be cleaned between use per manufacturer’s directions.

      School Health Office Cleaning

      School health office cleaning must occur after each use of:

      • Cots;
      • Bathroom; and
      • Health office equipment (e.g. blood pressure cuffs, otoscopes, stethoscopes, etc.) should be cleaned following manufacturer’s directions.

      Disposable items should be used as much as possible including:

      • Disposable pillow protectors; or
      • Disposable thermometers, or disposable thermometer sheaths or probes, and disposable otoscope specula.

      Cleaning and Disinfection related to illness

      West Genesee Central School District will adhere to CDC/NYSDOH guidance which recommends:

      • Closing off areas used by a sick person and not using these areas until after cleaning and disinfection has occurred;
      • Opening outside doors and windows to increase air circulation in the area;
      • Waiting at least 24 hours before cleaning and disinfection. If waiting 24 hours is not feasible, wait as long as possible;
      • Clean and disinfect all areas used by the person suspected or confirmed to have COVID-19, such as offices, classrooms, bathrooms, lockers and common areas;
      • Once the area has been cleaned and disinfected it can be reopened for use; and
      • Individuals without close or proximate contact (defined as within 6 ft. for at least 10 minutes from 48 hours before start of illness until isolation) with the person suspected or confirmed to have COVID-19 can return to the area and resume school activities immediately after cleaning and disinfection.

      *Note: If a student or staff member shows signs/symptoms of COVID-19 or reports having tested positive for COVID-19, school administrator or his/her designee (District Medical Director) will notify the local health department to determine what steps are needed for the school community.

      1. Each school and/or district reopening plan has written protocol to conduct required school safety drills with modifications ensuring social distancing between persons:
      • Education Law 807 required that schools conduct (8) evacuation and four(4) lockdown drills each school year. Regardless of the modification used when conducting a shrill, students will be instructed that if was an actual emergency that required evacuation or lockdown, the most imminent concern is to get to safety; maintaining social distancing in and actual emergency that requires evacuation or lockdown may not be possible and should not be the first priority.

      The school district modifications to evacuation drills protocols may include, but not limited to:

      • Conducting drills on a “staggered” schedule, where classrooms evacuate separately rather than all at once, and appropriate distance is kept between students to the evacuation site. Staggering students according to the classroom minimizes contact of students in the hallways, stairwells, and at the evacuation site. If conducting drills using a modified procedure, it is required that the drill be conducted with all students in the school building on that school day, it may be necessary to do so during a class period that is extended for this purpose.
      • Students assigned to specific days instructional days will receive instruction in emergency procedures and participate in drills while they are in attendance.

      Modifications to Lockdown Drills may include, but not limited to:

      • Conduct lockdown drills in classroom settings while maintaining social distancing and using masks.
      • Conduct lockdown drills in the classroom without “hiding” or “sheltering” but provide an overview of how to shelter or hide in the classroom.
      1. Each school and/or district reopening plan has a written plan for district/school run before and aftercare programs (or, for charter schools, as required by the school’s charter).

      Before and after school programs will be suspended until January 31, 2021.

      1. Superintendent David C. Bills has been designated COVID-19 safety coordinator whose responsibilities include continuous compliance with all aspects of the school’s reopening plan, as well as any phased-in reopening activities necessary to allow for operational issues to be resolved before activities return to normal or “new normal” levels.

      David C. Bills, Superintendent

      (315) 487-4562

      dbills@westgenesee.org

      Facilities

      1. Each school and/or district reopening plan which include changes or additions to facilities must comply with the requirements of the 2020 New York State Uniform Fire Prevention and Building Code (BC) and the State Energy Conservation Code and submit all changes to OFP.
      • West Genesee CSD is not proposing any changes or additions to its facilities in response to the COVID-19 pandemic.
      1. Each school and/or district reopening plan must ensure compliance with the 2020 Building Condition Survey and Visual Inspection, where applicable.
      • West Genesee CSD is scheduled to submit  a Building Condition Survey in 2022 in accordance with SED BCS schedule. The 2021 visual inspections have been completed and will be submitted for review by the  District Superintendent for final approval.
      1. Each school and/or district reopening plan must provide provisions to conduct the Lead-In-Water Testing as required by NYS DOH regulation 67-4.
      • The district had engaged in the process of conducting Lead-In-water testing prior to the March Covid-19 shut down of school facilities. At the time of shut down Onondaga Road Elementary, East Hill Elementary, and Split Rock Elementary Schools testing had been completed.
      • In accordance with Lead-In-Water testing protocol all testing ceased when the facilities became unoccupied.
      • When the buildings return to an occupied state the district will begin testing in accordance with all applicable NYSDOH Lead-In-Water testing procedures.
      1. Each school and/or district reopening plan must ensure all existing and new Alcohol-based Hand-Rub Dispensers which are installed in any locations are in accordance with FCNYS 2020 Section 5705.5.
      • A copy of standard 5705.5 has been received by the district. Alcohol-based Hand-Rub “hand sanitizer” will be installed and maintained in accordance with the aforementioned standard. Particular attention will be paid to the volume of hand sanitizer in any given area. Which shall be no greater than 10 gallons in a corridor within a control area.
      • Hand sanitizer dispensers will be placed on a nightly monitoring schedule to insure proper operation and appropriate product levels.
      1. Each school and/or district reopening plan which includes the installation of dividers in classrooms, libraries, cafeterias, auditoriums, gymnasiums, doors, and other points of congregation will ensure the submission of detailed floor plans to OFP for review.
      • The district has consulted with King & King Architects in regards to the installation of additional dividers. At this time the district does not intend to install any additional dividers. Should the need arise King & King Architects will be available to the district to aid in any necessary submissions to OFP.
      1. Each school and/or district reopening plan must ensure that all new building construction and temporary quarter projects will be submitted to OFP for a full code review.
      • At present the district has not developed plans for new building construction and or temporary quarter projects in relation to the COVID-19 pandemic. King & King Architects are available to the district as needed to provide guidance on any projects to be submitted to OFP for review.
      1. Each school and/or district reopening plan which includes new facilities for leasing must provide a plan to consult with OFP for a preliminary evaluation.
      • N/A
      1. Each school and/or district reopening plan which includes the temporary or permanent use of Tents must provide plans adhering to the BCNYS.
      • N/A
      1. Each school and/or district reopening plan must ensure that the existing or altered number of toilet and sink fixtures meet the minimum standards of the BCNYS.
      •  At present the district has not made plans to alter existing restrooms or exclude the use of any restroom facilities. King & King Architects have been consulted regarding the number of toilet and sink fixtures. It has been determined that the district is in compliance with BCNYS standards.
      1. Each school and/or district reopening plan must ensure that each building provides one drinking fountain per one hundred occupants or provide a written plan for a reasonable alternate source of drinking water.
      • The district has been engaged in the process of replacing drinking fountains in common areas with touchless bottle-filler type fountains.
      • Each building has alternate sources of drinking water available for inclusion in a written plan.
      1. Each school and/or district reopening plan must provide written plans on how to maintain adequate, code required ventilation (natural or mechanical) as designed.
      • The district shall provide adequate ventilation as required in accordance with ASHRAE Standard 62-2001. In a continuing effort to assure compliance with the standard the district contracts with Siemens Corporation to provide maintenance and oversight HVAC equipment and controls. This maintenance includes yearly checks of all fresh and mixed air dampers as well as proper damper positioning.
      • The district Maintenance staff performs scheduled maintenance in accordance with established preventative maintenance schedules. This helps ensure reliable and proper operation of all HVAC equipment.
      • The district has increased the efficiency of all air handling equipment filters and shall move forward with MERV 13 filters.  Filters are currently changed on a quarterly basis. Filters will be monitored to ensure proper air flow.
      • In an effort to further enhance air quality the district will use UV lighting to help sterilize many of our air handling equipment coils. This UV lighting was installed as part of the recent capital project (2015) in accordance with approved SED OFP submissions.
      1. Any project submissions only dedicated to “COVID-19 Reopening” will be labeled as such.
      • The district will comply with all necessary SED OFP requirements.
      1. Each school and/or district reopening plan which includes the use of plastic separators must comply with the 2020 BCNYS Section 2606.
      • West Genesee CSD having received guidance from NYSED Office of Facilities Planning “Plastic Sneeze Guards” dated May, 29 2020. The district will use polycarbonate based materials that conform to the required fire ratings and code requirements. Upon the decision to move forward with the installation of “Sneeze Guards” and or similar use barriers the district shall consult with King & King Architects. This would be done in an effort to confirm compliance with any and all code standards.

      Child Nutrition

      The West Genesee Central School District fully understands the importance of child nutrition.  This plan will address the reopening plan as discussed throughout this document.  Also, below will be a synopsis of our program for full in-person instruction, as we previously ran the program pre-COVID as well as the meal distribution program we instituted March 16, 2020 when we shut down initially.

      The West Genesee Central School District plan for child nutrition includes the provision of meals for all students, regardless of mode of instruction:

      • Students in attendance at school – Breakfast and lunch options will be offered daily as well as limited ala-carte choices.  The District is implementing a remote ordering system, through our menu company Nutrislice, Inc., to minimize lunch lines and staff/student contact for meal distribution.
        • Students/Parents will be encouraged to bring meals from home if they have the ability to do so.  This would dramatically minimize staff/student contact for breakfast and lunch.
        • Students/Parents will pre-order meals by a preset cut off time for the next day.  Weekly ordering will be encouraged.  Parents will have the ability to cancel orders on a daily basis, by a preset cut off time, should their child be absent on any particular day.
        • By ordering in advance, this will help staff to prepare and pre-package foods in a more efficient manner based on student orders and meal schedules.
          • We anticipate that meals will be delivered to the classrooms in as many situations as possible, especially elementary grade levels.
          • When common areas are utilized, meals will still be prepared and pre-packaged for student grab and go, or pre-distributed to assigned seating in cafeterias or other designated eating areas.
      • Students learning remotely – Will also have daily breakfast and lunch options, although they may differ slightly due to the nature of the delivery of meals.
        • Students/Parents will pre-order meals by a preset cut off time for the next week.  Weekly ordering will be encouraged to minimize staff and student contact during meal deliveries.  Cancellations will not be allowed, as the meals will be delivered and consumed regardless of the student participating in remote instruction on any particular day.
          • We anticipate having orders completed by Friday for the following week.
          • Meals will be delivered for the entire week to students that are full-time remote learners on Monday.
          • Students that are remote only from Wednesday to Friday will receive their deliveries on Wednesday mornings.
      • All meals, service and delivery methods will meet all applicable health and safety guidelines
        • Students with Food Allergies
          • Enhanced tracking of students with food allergies will be incorporated.
                  • Staff will be alerted to students with food allergies and trained on emergency response measures for those meals consumed in classroom or alternate eating areas.
                  • Parents will be notified of meal preparation, serving and plans for their child eating in a safe place based on their specific situation.
      • Student Education
          All students will be provided with a mailing and training in proper protocols and procedures for:

        • Hand hygiene before and after eating.
        • How sharing of food and beverages will not be allowed.
        • Proper distancing when eating in common areas and classrooms.
        • Proper way to protect others from coughing and sneezing, especially when their mask is removed for meals.
      • Cleaning and Disinfecting
      • Staff will be trained in enhanced guidelines to assure that all serving areas and common eating areas are sanitized and disinfected between changing of students.
      • Meal times will be adjusted to allow proper time to complete sanitizing and disinfecting of all common eating areas, if any.
      • Proper distancing will occur in common eating areas.
      • Classrooms eating areas will be provided with appropriate trash receptacles to facilitate transitions between meal times and instructional times.
      • Additional custodial services will be provided to classrooms with in-room eating for spills and trash removal.
      • All railings, serving lines, tables, chairs will be disinfected between eating groups.
      • Common areas will utilize alternating tables for groups.  For example, the first group will eat at tables 1,3,5,7 and 9 while being appropriately spaced.  The second group will eat at tables 2,4,6,8 & 10, observing appropriate spacing.  While the second group is eating, custodial staff will continue to assure that the initial tables utilized are sanitized.  The process will continue until all students have eaten.
      • Child Nutrition Program Requirements
        • West Genesee Central School District participates in the National School Lunch Program.  We will comply with all of the program requirements but anticipate having to utilize many of the available waivers over the course of the school year including:
          • Non-Congregated Feeding
          • Meal Service Time Flexibility
          • Bulk Meals (For Remote Learners)
          • Parent/Guardian Pick Up (For remote Learners that can’t accept Delivery)
          • Meal Pattern Flexibility (Possible – depending on suppliers)
          • Offer Versus Serve flexibility for Senior High School (Only if remote ordering become too cumbersome with hybrid instructional plan)
      • Communication
        • Early distribution of Free and reduced lunch application and supplemental information. (Available in multiple languages)
          • Application information will be mailed in early August and is already available in the District’s website.  www.westgenesee.org – Click District Services – Click Food Service
          • Applications will be accepted electronically, by US Mail or in person via student drop off with their homeroom teacher.
          • Phone and email assistance will be available and the District contact person’s information, including phone number and email will be made available in all documents and online.
          • Information regarding “New” pre-ordering and billing procedures.
          • Communication to families that the spring “free emergency meal program” has ended.  It is critical that they know that their child will be charged based on their meal status as established by their F & R meal application if submitted.  The same grace period will be honored as required by the National School Lunch Program.
      • Staff Training, Duties and use of PPE
        • All District staff will participate in the annual training including:
          • Employee Right to Know
          • Blood Borne Pathogens
          • Specialized COVID-19 Training designed to make all staff aware of the expectations of all staff and students regarding:
                  • Work area sanitation and disinfection<
                  • Proper distancing when preparing and serving
                  • Requirement and expectations of wearing PPE
      • Staff Health Reporting and Traveling
        • Staff will be required to have daily health checks for temperature and COVID-19 symptoms.
        • Staff will be required to report any travel and follow any required quarantine as the result of said travel.
        • Staff will be advised of leave status as agreed to by the District and Collective Bargaining Group.
        • Additional Staffing will be secured based on need and program evaluation.
        • We will cross train staff, if possible, to cover shortages in meal deliveries, food service and custodial services related to food service.
      • Return to a FULL in-person program:
        • While the return to a full in-person program is the ultimate goal, we see that these enhanced procedures, especially sanitation, disinfecting use of additional PPE may be with us for some time to come.
          • We will need to continue to adjust meal times and serving locations.
          • The remote ordering will enhance our ability to do this during a full in-person program.
          • Staff will be adjusted to assure that food preparation, distribution and timely turnaround of disinfection can happen between groups.
      • Return to a FULL remote program:
        • While the return to a remote program is not desired for many reasons, our emergency food distribution program was operating in a very efficient manner last spring.
        • We will provide bulk deliveries, on a weekly basis, to all families that are in need of the nutritional program.
        • The program will follow all of the required guidelines as the proposed remote program, with the exception of meal claiming should another emergency meal program be approved.

      Transportation

      The West Genesee Central School District fully understands the need to provide a safe means of transportation to all district resident students, regardless of the school they attend.  The District has developed the below plan to accomplish that task, regardless of running a full in-person program, remote instruction program or a hybrid program.  The following procedures will be taken to assure that our student’s health and safety remain the forefront of our focus:

      School Bus Disinfecting

      1. All school buses will be disinfected twice a day.  The disinfectant that the District uses is disbursed by an electrostatic sprayer.  It takes less than one minute to disinfect a full school bus.  The district has five (5) sprayers and one hundred (100) school buses, therefore a full disinfection process can be accomplished in twenty minutes.  This will be completed each night after the last run and each day after the morning runs.  The disinfectant clings to the seats and continues to be active for twenty-four hours
      2. In addition to the spraying, all handrails and sides and tops of seats, the high touch areas,  will be wiped down between each portion of the morning and afternoon runs.  For example, once the high school runs are completed, the driver will wipe down the handrails prior to starting the elementary school runs.

      Personal Protective Equipment, Hand Hygiene & Health Reporting

      1. Due to the combustible nature of hand sanitizer, the buses will not be equipped with hand sanitizer.  However, staff, students and parents will receive communications to encourage the use of hand sanitizer before leaving their home in the morning and before leaving their school building in the afternoon.
      2. West Genesee school bus drivers and attendants are not allowed to carry hand sanitizer, but will be trained to frequently remind students to use hand sanitizer at home and in school prior to boarding the school buses.
      3. All transportation staff, including drivers, attendants and mechanics, will be required to wear masks.  The use of a face shield over the mask will be an additional option for staff.
      4. All staff will receive training regarding the proper use of personal protective equipment, social distancing and recognizing the signs and symptoms of COVID-19.
      5. The district will provide staff with all personal protective equipment inclusive of masks, gloves and optional face shields as needed.  Staff will be allowed to wear their personally provided face coverings as long as they meet the CDC requirement of a face covering.
      6. The transportation building will have an adequate supply of hand sanitizer for all staff to utilize before beginning their routes and after they return from their routes.  All locations of the transportation building will be equipped with sanitizer dispensers, including offices, lounges, garages and restrooms.
      7. Drivers and attendants that must have physical contact with a child must wear gloves.  These gloves will be provided by the school district.
      8. All transportation staff must submit a self-health assessment prior to arriving to work each day.  This shall include reporting that they are not displaying any COVID-19 symptoms and are not running a fever that exceeds the CDC threshold.

      Student Guidelines & Expectations

      1. All students shall wear a mask at all times while on a school bus as long as they are physically able to.
      2. If a student arrives to load onto a school bus without a face mask, the district will provide the student with a disposable mask.
      3. No student will be denied transportation for not having a mask.  Each child will be provided a mask and/or be seated in an appropriate socially distant fashion.
      4. Students with disabilities will be provided transportation in the same fashion as all other students.  Should protective barriers be approved by NYSDOT, additional protective barriers will be considered in addition to masks and social distancing requirements.
      5. The district will provide parents, students and staff with communications that discuss proper use of personal protective equipment, recognizing signs and symptoms of COVID-19, social distancing and proper techniques to cover coughs and sneezes.  Building and transportation staff will be trained to verbally remind students of bus procedures.  Additional signage will be provided within acceptable NYSDOT guidelines.
      6. Students will be required to complete a self-health assessment prior to arriving at school each day.  This shall include reporting that they are not displaying any COVID-19 symptoms and are not running a fever that exceeds the CDC threshold.

      Bus Stops, Seating, Routes and Daily Change Requests

      While we understand that the lives of our families are sometimes hectic and it is hard to commit to a consistent schedule for the entire year, in an effort to minimize mixing of student cohorts, the district will be implementing the following transportation limitations for 2020-21:

      1. Each child may have only one morning pick up location and one afternoon drop off location.
      2. Children will not be able to bring in notes to go to alternative locations on any given day to maintain student transportation cohorts.
      3. Each child will have seats assigned for the morning and afternoon runs.
      4. In the mornings, the buses will be filled from the back of the bus first and progress to the front of the school bus.
      5. In the afternoons the buses will be filled from the back of the bus first and progress to the front of the bus based on which student gets off the bus when.  For example, the first child off the bus will be in the front seat.
      6. The bus seats will be limited to one child per seat, except that family members may be seated together for loading efficiencies.
      7. As temperatures permit, buses will travel with windows partially open and roof hatches open to facilitate better air flow.
      8. Children from a common day care provider’s home will not be allowed to sit in the same seat unless they are from the same family.
      9. Children are not allowed to stand or change their seats at any time except for standing to enter and exit the school bus.
      10. All students must wear a face mask at all times if they are able to.
      11. Students not complying with the above student guidelines and expectations, bus stop, seating and change requests will be afforded appropriate opportunity to implement corrective behaviors.  Should corrective behaviors not occur, district administration will discuss the situations with the parents/guardians of the non-compliant child.  If corrective behavior is not made following parental/guardian intervention, the district reserves the right to implement suspension of bus privileges.

      Other Transportation

      1. West Genesee recognizes the need to provide transportation to district residents that attend nonpublic, parochial, private, charter schools or placements out of district for students with special needs, regardless of the district’s mode of instruction. (in-person, remote or hybrid)
      2. The district will communicate with each location, parents of students attending these locations to assure that their transportation needs are met.
      3. Students attending these locations will be expected to follow all of the student guidelines and expectations noted above.

      Transportation Opt Outs

      1. If parents feel more comfortable transporting their own child(ren), they will have the option to opt out of district provided transportation.
      2. The district will provide parents with specific drop off and pick up times at each building to minimize conflicts with arriving school buses.
      3. Parents will be asked to confirm their option to transport their own child(ren) in writing.  Said commitment will be on a semester by semester basis during the 2020-21 school year.
      4. The district does understand that an unanticipated situation may arise following the decision to opt out of transportation.  The district will make every effort to reinstate transportation for such situations.  In these cases, social distancing and bus availability will be the determining factor for being added to a route.

      Social Emotional Well-Being 

      The mission of the West Genesee School Counseling Program is to collaborate with families, teachers, administrators, and the community to create a healthy and safe environment to provide student-centered developmental and preventative services that promote students’ academic, social/emotional, and career awareness at each stage of their development, as well as work to equip all students with the skills and strategies necessary to set and achieve their individual goals as global citizens in the 21st Century.

      1. Each school and district ensures that district-wide and building-level comprehensive developmental school counseling program plans, developed under the direction of certified school counselor(s), are reviewed and updated to meet current needs.

      The West Genesee K-12 Comprehensive School Counseling Plan is under review to include students’ social emotional and mental health needs as a result of the COVID 19 pandemic.

      1. Each school and/or district establishes an advisory council, shared decision-making, school climate team, or other collaborative working group comprised of families, students, members of the board of education, or school’s board, school building and/or district/charter leaders, community-based service providers, teachers, certified school counselors, and other pupil personnel service providers including school social workers and/or school psychologists, to inform the comprehensive developmental school counseling program plan.

      The District’s COVID Task Force subcommittee (see p.7) for Social Emotional Well-Being has committed to serve as an ad hoc advisory team to revisit and update the Comprehensive School Counseling Plan. The subcommittee will recruit local mental health providers to support the work.

      1. Each school and/or district reopening plan addresses how the school/district will provide resources and referrals to address mental health, behavioral, and emotional support services and programs.

      A team of West Genesee teachers, counselors, social workers, and psychologists are creating social emotional units called “Learning About My Brain” for delivery in all K-5 classrooms.

      All district counselors, social workers, and counselors have lists of outside agencies that parents can refer to based on the needs of their child.  This also includes which providers utilize “sliding scale” fee structures.  Families should contact their child’s school and ask to speak with a mental health professional for assistance.

      1. As part of the West Genesee Strategic Plan, the District has committed to:

      Establish a Multi-Tiered System of Support incorporating academic, behavioral, and social emotional
      support services throughout the school community by:

      • Providing professional development for all staff members to enhance our understanding of students’ overall health in order to maintain a safe and supportive environment, promoting the dignity and achievement of all.
      • Incorporating the Mental Health Literacy Standards into our academic program.

      The District’s COVID Taskforce Social Emotional Learning subcommittee is designing virtual and in-person professional development for the District’s staff to include topics to include Adverse Childhood Experiences, resiliency, trauma-informed instruction.

      All staff have access to OCM BOCES’ Employee Assistance Plan

      315-471-1361 or 800-EAP-8764 or eap@ocmboces.org 

      School Schedules

      The West Genesee School District Covid Taskforce has spent the past several weeks planning for the possible return to school in the fall. After reviewing guidance from the NYS Education Department and the NYS Department of Health, we were able to develop plans for two scenarios for continued education: a remote option where students continue working at home through virtual instruction or hybrid option where students attend school in person fully or partially during the week and remotely on line for the other days that they can not attend school. The hybrid model is based on the use of social distance and the space and staffing in our schools.

      The Scheduling Committee recommends the following provisions to be considered in the schedule that will be developed:

      • The district will maintain the health and safety of our students and staff by following the NYS guidelines including the social distancing rule of six feet, masks to be worn at all times when social distancing is not possible and an attempt to limit large groups to gather with a possible staggered arrival and dismissal of students.
      • The district will attempt to schedule as much in person teacher and student contact as possible for all grade levels. The committee suggests cohorting students into A/B groups with consideration to keeping families in the same groups, limiting student movement during the day by having teachers move to classrooms, and place a priority on in person school for our students with disabilities, English language learners, and our early learners.

      To that end,

      • All families will be given the option to return to school in person or select a virtual learning environment. Families will be asked to commit to their decision for the semester.
      • Priority is given to special education students, English Language Learners and K-4 students to have in person instruction as much as possible
      • All students will have access to synchronous and asynchronous instruction.
      • K-4 students will attend their home school full time, five days per week
      • 5-12 should be a hybrid model with students attending in person 2 days per week and online 3 days per week.
      • 5-8 students placed in A/B groups split alphabetically with group A reporting in person on Monday and Tuesday and group B reporting in person on Thursday and Friday
        • All students in Grades 5 & 6 will attend West Genesee Middle School
        • All students in Grades 7 & 8 will attend Camillus Middle School
      • 9-12 students will be split by grade level with 9th and 10th grade students reporting in person on Monday and Tuesday and 11th and 12th grade students reporting in person on Thursday and Friday
        • **Subject to change in August based on family commitments to virtual or hybrid learning.
      • Students with disabilities identified by the district as “high need” and English Language Learners may be offered an option to attend Monday, Tuesday, Thursday, and Friday, irrespective of grade.
      • Teachers move to students in cohort groups at all levels
      • While the teachers’ day will remain 7 hours and 20 minutes in duration, the start and end times of each building will depend on the bus routing once families have committed to virtual learning or a return to school, and committing to district or parent transportation. This will be determined by the end of August.  The District reserves the right to adjust the start and end times for students based on the percent of the student population attending school in-person and being transported by families.
      • Access to the buildings will be limited to staff assigned to that building and District staff.
      • Some instructional staff will be assigned to teach the students opting for virtual learning. Those teachers will teach from locations outside of the school buildings to maximize spaces of in-person and hybrid learners.
      • If a school is directed to close by the State or the County, all students in that school will learn remotely.

      Attendance & Chronic Absenteeism

      All students (whether in-person, hybrid, or virtual) will be assigned to a homeroom in the District’s student management system.  A staff member will be assigned to each homeroom to record daily attendance / participation for every student. School staff will contact families (via phone or email) when students are disengaged. Students exceeding 10% absences may receive home health and wellness checks by school personnel.

      Technology & Connectivity

      1. Each school and/or district reopening plan must include information on how the school/district will have knowledge of the level of access to devices and high-speed internet all students and teachers have in their places of residence.

      Parents, guardians, and teachers were surveyed to determine level of access to devices and high speed internet. The technology department has established a support system for troubleshooting technical issues with both hardware and software via an email address that is managed by the Technology Department. Each of the buildings has an Instructional Technology Support Assistant to help students and staff with their needs. The District Instructional Technology Department is also available to assist. Software to remote into computers is available when needed. Work order system is in place for staff to submit problems/requests which are then automatically assigned to the appropriate person.

      Video support libraries have been created for teachers as well as students/families.

      1. Each school and/or district reopening plan must include information on how the school or district, to the extent practicable, will address the need to provide devices and internet access to students and teachers who currently do not have sufficient access.

      All students, K-12, will be assigned a Chromebook. Those students requiring internet access will receive a hotspot. Teachers already have laptops and those without internet access will be provided a hotspot.

      1. Each school and/or district reopening plan must include information on how the school or district will provide multiple ways for students to participate in learning and demonstrate mastery of Learning Standards in remote or blended models, especially if all students do not yet have sufficient access to devices and/or high-speed internet.

      The Instructional Technology department continues to work with teachers so that they may provide multiple ways for students to successfully participate in learning activities and demonstrate mastery of Learning Standards. Our professional development plan is a combination of paid professional hours (during the summer and after hours during the school year), workshop days, making teachers aware of meaningful instructional technology resources, utilizing building and district level turnkey trainers, self-paced independent learning. The following professional development opportunities are rooted in the SAMR model and will be implemented to support meaningful instructional technology integration for teachers.

      • Online Professional Development Offerings:
        • Provides teachers with an opportunity to grow professionally with the availability of 24/7 access to practical learning experiences. Teachers can learn a new skill as they prepare authentic lessons for their students. They can also participate in an active learning community that provides a collaborative space to reflect on their practice with the support and inspiration of their peers. Teachers can participate at their own pace under the guidance of an instructional technology leader.
      • Instructional Screencasts:
        • Provides teachers with “just in time” access to instructional video tutorials to help build capacity. Support materials are available when needed and teachers can learn new skills at their own pace.
      • Instructional Technology Coaching:
        • Provides teachers with job-embedded expertise to help transform practice in real-time. In collaboration with teachers, instructional coaches can help plan meaningful lessons, observe teachers and offer constructive feedback, and model lessons to demonstrate effective practice.
      • Face-to-Face Workshops:
        • Provides teachers with onsite instructional technology training during Superintendent’s Conference Days, during the summer, and before/after school. Current planned training sessions include but are not limited to:
          • Adobe Acrobat — text, forms, and scanning
          • Google Extensions/Apps
          • Google Sites
          • Hyperdocs
          • Google Classroom<
          • Edpuzzle
          • WeVideo
          • Flipgrid
          • Nearpod
          • Padlet
          • Powtoon
          • Flipped/Blended Learning
          • G Suite for elementary & secondary
          • BrainPop
          • ActivInspire — containers and magic ink
          • Formative Assessment Tools — socrative, kahoot, plickers, quizziz
          • YouTube Edu
          • Coding
          • Digital Storytelling — storybird

      Teaching & Learning

      1. Each school and/or district reopening plan includes a continuity of learning plan for the 2020-2021 school year. Such a plan must prepare for in-person, remote, and hybrid models of instruction.

      The West Genesee Central School District has spent the past several weeks planning for the possible return of students to our campus. After receiving significant guidance from the NY State Education Department and the NY State Department of Health, we have crafted plans to address student learning needs in two scenarios:

      Scenario One: School buildings are closed and all students participate in virtual learning

      Scenario Two: Hybrid learning in which some in-person instruction takes place in combination with some virtual learning.

      Scenario Three: In-person learning in which students attend school everyday.

      The following represents an outline of our plan should we be allowed to open schools in September:

        • All families will be given the option to return to school in person or select a virtual learning environment. Families will be asked to commit to their decision for the semester.
        • All students will have access to synchronous and asynchronous instruction.
        • Priority is given to special education students, English Language Learners and K-4 students to have in person instruction as much as possible.
        • K-4 students should attend their home school full time, five days per week.
        • 5-12 should be a hybrid model with students attending in person 2 days per week and online 3 days per week.
        • 5-8 students placed in A/B groups split alphabetically with group A reporting in person on Monday and Tuesday and group B reporting in person on Thursday and Friday.
        • 9-12 students will be split by grade level with 9th and 10th grade students reporting in person on Monday and Tuesday and 11th and 12th grade students reporting in person on Thursday and Friday. **Subject to change in August based on family commitments to virtual or hybrid learning.
        • Students with disabilities identified by the district as “high need” and English Language Learners may be offered an option to attend Monday, Tuesday, Thursday, and Friday, irrespective of grade.
        • Teachers move to students in cohort groups at all levels.

      <li”>In grades K-5 NYS Learning Standards-aligned instruction will be delivered and supported by the students’ teachers and certified teaching assistants whether in-person, hybrid, or remote.

      • In grades 6-12 students will follow a block schedule focusing on their NYS Learning Standards-aligned core classes (ELA, Math, Science, Social Studies and World Language) with flexibility to provide Special Education, ELL and other support services as necessary. The instruction will be delivered and supported by the students’ teachers and certified teaching assistants whether in-person, hybrid, or remote. In addition, giving students the option to select at least one “special” class outside of the core to match their interests and individual needs.
      • Cohorts in each building will be as small as possible, socially distanced and spaced out throughout the instructional space.
      • Social Distancing in all classrooms at all levels, minimum of 6′ spacing with limited furniture.
      • Masks will be worn by all when entering or moving about the building and only removed when social distancing is possible.
      • All grade levels with a hybrid model (5-12) will use a ‘flipped classroom’ approach to maximize the classroom time when students are with teachers in the building utilizing Google sites, Google Classroom and Google Hangouts as instructional platforms.
      • K-5 grading practices will include the Districts Standards-based grading model. Teachers will regularly communicate student progress.
      • 6-12 grading practices will be a traditional 100 point scale with an emphasis on offering opportunities for revision, re-do’s and re-takes where appropriate. Grades will be entered into the District’s student management online database (SchoolTool) for parents’ access.
      • Instruction is aligned to the academic program and will include regular and substantive interaction with an appropriately certified teacher regardless of the delivery method (e.g., in person, remote or hybrid).
      • Students and their families/caregivers can contact the school and teachers with questions about their instruction (via District email or calling the building ) and/or technology by calling 315-487-4677. Families of ELLs have direct communication with their ENL teachers via the google sites.
      • All instruction will be developed so that whether delivered in-person, remotely, or through a hybrid model due to a local or state school closure, there are clear opportunities for instruction that are accessible to all students. These opportunities are aligned with State standards. In Grades 5-12, Wednesdays will be fully remote, allowing for students to interact and seek feedback and support from their teachers. Students choosing the fully remote model will have daily interactions with certified teachers.

       

       Special Education – Required Notices

      1. Each school and/or district reopening plan, whether services are provided in-person, remote, and/or through a hybrid model, addresses the provision of free appropriate public education (FAPE) consistent with the need to protect the health and safety of students with disabilities and those providing special education and services.

       

      Full return Hybrid Remote
      Special Classes Attend school full time with peers as well as receive special class support (no change) Attend school each day in person.There will be no hybrid for these students.  This will allow us to provide related services, SEL, academic support, counseling,etc.  Daily zoom check in/lesson

      Google classroom for assignments and access to general education class and instruction per IEP.

      Provide hard copy of assignments to families that need them 

      Elementary School Attend school full time with peers and resource will be scheduled in to their day

      Attend school full time with peers – Direct Consult provided during general education classes

      Attend with peers as well as on off days – attend one additional day to meet required resource minutes.  This time will allow for academic support towards goals as well as support with on-line assignments

      Consult students will attend with peers. The special education teacher modifies/

      accommodates general education assignments, and attends synchronous learning  with the students to provide support during instruction specific to IEP needs.

        

      Daily zoom check in/lesson/office hours

      Google classroom for assignments 

      Provide hard copy of assignments to families that need them 

      Middle School Attend school full time with peers and resource will be scheduled in to their day

      Attend school full time with peers – Direct Consult provided during general education classes

      Attend with peers as well as on off days – attend up to  3.5 additional hours to meet required resource minutes.

      Consult students will attend with peers. The special education teacher modifies/

      accommodates general education assignments, and attends synchronous learning  with the students to provide support during instruction specific to IEP needs.

      Daily zoom check in/lesson/office hours

      Google classroom for assignments 

      Provide hard copy of assignments to families that need them 

      High School  Attend school full time with peers and resource will be scheduled in to their day  

      Attend school full time with peers – Direct Consult provided during general education classes

      Attend with peers as well as on off days – attend up to  3.5 additional hours to meet required resource minutes.

      Consult students will attend with peers. The special education teacher modifies/

      accommodates general education assignments, and attends synchronous learning  with the students to provide support during instruction specific to IEP needs.

      Daily zoom check in/lesson/office hours

      Google classroom for assignments 

      Provide hard copy of assignments to families that need them 

      Related services  Provide a combination of live sessions and virtual/paper lessons.  

      Group students by classroom when IEP goals can be addressed in the same group.

      Provide a combination of live sessions and virtual/paper lessons.  

      Group students by classroom when IEP goals can be addressed in the same group.

      Have students come in on their “off” day for related services.

      Therapists provide live tele-sessions for therapy. 

      Survey parents to see who wants live sessions and who prefers google classroom or paper activities.

      Schedule live sessions during school hours and keep to the schedule.

      Provide a combination of live sessions and virtual/paper lessons.  

         

      1. Each school and/or district reopening plan addresses how it will document the programs and services offered and provided to students with disabilities as well as communications with parents.
      • Teachers will document their services daily on Documentation Service Logs.  This will be done  for each individual student and will include a brief summary of the activity/lesson as well as progress monitoring.
      • Daily lesson plans
      • Use of google classroom
      • All teachers and related service providers will use the contact login IEP Direct to document calls/emails to parents
      • All therapists will use the related service log int IEP direct to document their therapy sessions.
      1. Each school and/or district reopening plan addresses meaningful parent engagement in the parent’s preferred language or mode of communication regarding the provision of services to his/her child to meet the requirements of the IDEA.
      • Continue with CPSE/CSE meetings as usual- may be by phone conference and Zoom/google meet
      • Continue team meetings remotely to include parents and staff
      • Include parents in remote related service sessions as appropriate (parent feedback has been very positive about this)
      • Daily behavior and progress reports when noted on the IEP or behavior plan
      • Zoom conferences
      • Emails and phone calls
      • Parent access to google classroom
      1. Each school and/or district reopening plan addresses collaboration between the committees on preschool special education (CPSE) and committees on special education (CSE) and program providers representing the variety of settings where students are served to ensure there is an understanding of the provision of services consistent with the recommendations on/individualized education programs/(IEPs), plans for monitoring and communicating student progress, and commitment to sharing resources.
      • Continue with CPSE/CSE meetings as usual- they will most likely be by phone conference and Zoom/google meet
      • Case manager monitors implementation of IEP and the provision of services ensuring consistency across all settings
      • Staff meetings occur monthly, or more frequently as needed, to ensure services are delivered per NYS Part 200 regulations and per student IEPs
      • Director and Assistant Director are in contact with BOCES program supervisors periodically  regarding any program questions and to discuss programming options and needs of students as they arise
      • Contact with service providers in non-public schools on a regular basis to ensure services are provided per IEP as well as to address and concerns, needs or questions
      • Data collection of progress per the student’s IEP goals
      1. Each school and/or district reopening plan must ensure access to the necessary accommodations, modifications, supplementary aids and services, and technology (including assistive technology) to meet the unique disability related needs of students.
      • The district plans to implement all accommodations, modifications, supplementary aids and services and technology per each student’s IEP.
      • Accommodations and modifications to work will be done by the teachers
        • If in person this will be done as usual with the general education teacher and special education teacher working together to ensure the student has access to the curriculum in the general education class
        • If hybrid, this will be done as above and below.
        • If remote, this will be done through collaboration of the general education and special education teachers as they plan for upcoming lessons.  The special education teacher will make individual modifications and accommodations per each students’ IEP  on the platform being used for curriculum and assignments.  If needed, alternate platforms will be provided.
      • Supplementary aides and services will be provided by teachers, TAs and related service staff as per the IEP.  For any in person schooling, this will occur in person immediately in the classroom/setting the student is in.  For any remote learning, supplementary aides and services  will be implemented during synchronous and asynchronous learning.
      • Technology will be provided by the district- each student will have use of a district issued chromebook.  Students who have specialized programs will have access to them on their chromebook.  If students utilize an ipad, they will have access to it at home as well as school. Any hearing assistive technology will be utilized in school as usual and if needed at home may be used there as well.  Typically students do not need it at home due to the quieter environment and the computer speaker amplifying sound.  Goggle meet has closed captioning which should be used for any remote learning of hearing impaired students.

      Bilingual Education & World Languages – Required Notices

      1. Each school with English Language Learners (ELL) and the District which reopens using in-person or hybrid instruction must complete the ELL identification process within 30 school days of the start of the school year for all students who enrolled during COVID-19 school closures in 2019-20, as well as all students who enroll during summer of 2020 and during the first 20 school days of the 2020-21 school year. After this 20 day flexibility period, identification of ELLs must resume for all students within required 10 school days of initial enrollment as required by Commissioner’s Regulations Part 154. The District’s Registration website has all necessary requirements and Home Language Questionnaires to assist families in the registration process.
      2. Each school with ELLs and the District will provide required instructional Units of Study to all ELLs based on their most recently measured English language proficiency level during in-person or hybrid instruction. Units of Study and Staff Requirements: ENL (K-8) Units of Study and Staffing Requirements: ENL (9-12).  Former ELLs at the Commanding level of proficiency within two years of exiting ELL status will continue to receive Former ELL services in the form of Integrated ENL or other Former ELL services approved by the Commissioner under Part 154-2.3(h) during in-person or hybrid learning. 
      3. Each school and the District ensures the maintenance of regular communication with parents/guardians of ELLs to ensure that they are engaged in their children’s education during the reopening process, and provide all communications for parents/guardians of ELLs in their preferred language and mode of communication. The District’s Teachers of English as a New Language have established online learning management sites to assist students and families with up-to-date District information and translations. For more information, visit Parent Engagement Resources from Office of Bilingual Education and World Languages.

      Teacher & Principal Evaluation System – Required Notices

      All teachers and principals will be evaluated pursuant to the District’s currently approved APPR plan.

      Certification, Incidental Teaching, & Substitute Teaching – Required Notices

      The District ensures that all teachers hold valid and appropriate certificates for their teaching assignments except where otherwise allowable under the Commissioner’s regulations (e.g., incidental teaching) or Education Law. The Office of Staff Relations verifies every teacher’s and teaching assistant’s certification via NYS TEACH System and matches that with the teaching assignments. Any substitute teachers working more than 40 days in the district must hold valid and appropriate certificates.

      If you have any trouble accessing the PDF documents on this page, please contact the Publications Office at publications@westgenesee.org or call (315) 487-2179.