March 7, 2018 Meeting Agenda

Printable Version of BOE Agenda for March 7, 2018-with Addendum Information

Addendum information below is indicated in bold type (this does not necessary apply to headers or labels which default to bold).

WEST GENESEE CENTRAL SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

WEDNESDAY, MARCH 7, 2018 WEST GENESEE HIGH SCHOOL LIBRARY 7:00 P.M.

I. MEETING CALLED TO ORDER

II. ROLL CALL OF THE MEMBERS OF THE BOARD OF EDUCATION

III. PLEDGE OF ALLEGIANCE

IV. ADDITIONS AND DELETIONS TO THE AGENDA

V. SUPERINTENDENT’S REPORT

VI. OPEN FORUM

Retirement Recognition – Kathleen Byrne

VII. APPROVAL OF MINUTES

Special Meeting of February 28, 2018

VIII. STUDY SESSION TOPICS

  • Strategic Planning for Educational Improvement
  • 2018 – 2019 Budget Presentation

IX. BUSINESS – ACTION AND INFORMATION ITEMS

FINANCIAL ACTION ITEMS

A. It is recommended that the following warrants

Fund-Month-Check # to Check #
General-December 2017-7685 to 58042
General-January 2018-58043 to 58363
School Lunch-December 2017-304767 to 304794
School Lunch-January 2018-304795 to 304817
Federal-December 2017-403528 to 403529
Federal-January 2018-403530 to 403536
Capital-December 2017-      to
Capital-January 2018-600645 to 600645
Trust & Agency-December 2017-704779 to 704807
Trust & Agency-January 2018-704808 to 704838

B. It is recommended that the following Treasurer’s and Clerk’s reports be approved:
Fund-Month and Month
General-December 2017 and January 2018
School-Lunch December 2017 and January 2018
Federal-December 2017 and January 2018
Capital-December 2017 and January 2018
Trust & Agency-December 2017 and January 2018

C. It is recommended that the Board of Education hold a Public Hearing to review the budget for the ensuing school year in the West Genesee High School Library on May 2, 2018, at 7:00 p.m. (E.D.S.T.).

D. It is recommended that the Annual Meeting and Election be held on Tuesday, May 15, 2018, for the purpose of electing Board of Education members and voting upon the appropriation of the necessary funds to meet estimated expenditures, by machine ballot.

The voting is to be held in the West Genesee High School Auditorium lobby on Tuesday, May 15, 2018, between the hours of 6:00 a.m. and 9:00 p.m. (E.D.S.T.). Nominating petitions for Board of Education candidates with at least 25 signatures of qualified voters of the district must be filed no later than April 16, 2018. The Board of Education seats to be elected this year are three (3) three-year term positions due to the expiration of the terms of Vladimiro Hart-Zavoli, Kimberly A. Sacco, and Joseph F. Simon; or two (2) years, one (1) month, and fifteen (15) days succeeding the term of Kimberly B. Coyne which expires on May 15, 2018.

E. It is recommended that the following propositions be approved and that voting on the same, by machine ballot, will be held in the West Genesee High School Auditorium lobby on Tuesday, May 15, 2018, between the hours of 6:00 a.m. and 9:00 p.m.:

  1. Shall the Board of Education purchase and, at the option of the Board, finance eleven (11) school buses at an estimated cost not to exceed $1,330,815, including necessary furnishings, fixtures and equipment and all other necessary costs incidental thereto, and to expend a total sum not to exceed $1,330,815 which is estimated to be the total maximum cost thereof, and levy a tax which is hereby voted for the foregoing in the amount of $1,330,815, which shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds, notes or installment purchase contracts are hereby authorized to be issued or executed at one time, or from time to time, in the principal amount not to exceed $1,330,815 and a tax is hereby voted to pay the interest on said
    obligations when due?
  2. Shall the West Genesee Central School District levy and collect a tax, pursuant to Section 259 of the Education Law of the State of New York, in the sum of $339,079 (which is an increase of $50,000 from the Maxwell Memorial Library Tax Levy in effect from 2017-2018 in the sum of $289,079) for the continuing support and maintenance of the free library services offered to district residents by the Maxwell Memorial Library historically supported by the residents of the West Genesee Central School District?
  3. Shall the West Genesee Central School District levy and collect a tax, pursuant to Section 259 of the Education Law of the State of New York, in the sum of $341,000 (which is an increase of $50,000 from the Fairmount Community Library Tax Levy in effect from 2017-2018 in the sum of $291,000) for the continuing support and maintenance of the free library services offered to district residents by the Fairmount Community Library historically supported by the residents of the West Genesee Central School District?

F.  It is recommended that the School District Clerk is hereby directed to publish notice of the Annual District Meeting and vote in accordance with the Education Law.

G. It is recommended that the following resolution be approved:
BE IT RESOLVED by this Board of Education as follows:

Section 1. A Special Meeting of the qualified voters of the West Genesee
Central School District, County of Onondaga, State of New York, will be held at
the West Genesee High School Auditorium lobby, in Camillus, New York from
6:00 A.M. to 9:00 P.M., prevailing time, on May 15, 2018 for the purpose of
voting on the proposition described in the Notice of Special District Meeting
hereinafter set forth.

Section 2. The business to be acted upon at said Special District Meeting shall
be as stated in the Notice thereof, and the District Clerk is hereby authorized and directed to cause the Notice of said Special District Meeting to be published in the Syracuse Post Standard and Eagle Observer, newspapers having a general circulation within the District, such publications to be made four (4) times each in such newspapers within the seven (7) weeks next preceding such Special District Meeting, the first publication to be at least forty-five (45) days prior to the date of said Special District Meeting.

Section 3. Said Special District Meeting shall be called by giving the following
notice thereof:

NOTICE OF SPECIAL SCHOOL DISTRICT MEETING OF THE VOTERS OF THE WEST GENESEE CENTRAL SCHOOL DISTRICT

THE BOARD OF EDUCATION OF THE WEST GENESEE CENTRAL SCHOOL DISTRICT HEREBY GIVES NOTICE that pursuant to a Resolution adopted by the Board of Education of the District on March 7, 2018, a special meeting of the qualified voters of said School District, County of Onondaga, State of New York, will be held in the West Genesee High School Auditorium lobby, in Camillus, New York, in said District, on May 15, 2018, between the hours of 6:00 A. M. and 9:00 P.M. prevailing time, for the purpose of voting upon the following proposition:

PROPOSITION
Shall the Board of Education make safety and security improvements to all
District facilities including, door, window and entryway improvements, technology improvements, site improvements, acquisition and installation of furnishings, fixtures and equipment, architectural fees, and all other necessary costs incidental to such work (the “Project”) and expend therefore a total sum not to exceed $2,000,000, which is estimated to be the total maximum cost thereof, and to pay for the Project by levying a tax which is hereby voted for the Project in the amount of $2,000,000, less the amount of State Aid which may be received for the Project, which tax shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds and notes of the District are hereby authorized to be issued at one time, or from time to time, in the principal amount not to exceed $2,000,000 and a tax is hereby voted to pay the interest on said obligations when due.

NOTICE IS GIVEN that voting upon the foregoing Proposition will be by voting
machine and will take place on May 15, 2018, at the West Genesee High School Auditorium lobby, in Camillus, New York prevailing time.

NOTICE IS FURTHER GIVEN that qualified voters may obtain applications for
absentee ballots from the office of the Clerk of the School District. Completed
applications for absentee ballots must be received by the District Clerk of the
School District no later than 5:00 p.m. prevailing time, on May 14, 2018, and
must be received no later than 5:00 p.m., prevailing time, on May 8, 2018, if the absentee ballot is to be mailed to the voter. Completed applications received after 5:00 p.m. on May 8, 2018, will require the voter to personally appear at the Office of the Clerk of the School District to receive an absentee ballot. A listing of all persons to whom an absentee ballot is issued will be available for inspection by any qualified voter in the Office of the Clerk of the School District between the hours of 9:00 a.m. and 5:00 p.m. through May 14, 2018, except Saturday, Sunday or holiday.

NOTICE IS FURTHER GIVEN that the propositions set forth on the voting
machine labels shall appear as follows:

PROPOSITION
Shall the Board of Education make safety and security improvements to all
District facilities including, door, window and entryway improvements, technology improvements, site improvements, acquisition and installation of furnishings, fixtures and equipment, architectural fees, and all other necessary costs incidental to such work (the “Project”) and expend therefore a total sum not to exceed $2,000,000, which is estimated to be the total maximum cost thereof, and to pay for the Project by levying a tax which is hereby voted for the Project in the amount of $2,000,000, less the amount of State Aid which may be received for the Project, which tax shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds and notes of the District are hereby authorized to be issued at one time, or from time to time, in the principal amount not to exceed $2,000,000 and a tax is hereby voted to pay the interest on said obligations when due.

Section 4. The vote upon the proposition to be submitted to the qualified voters shall be by ballot on voting machines and the District Clerk is hereby authorized and directed to have the necessary ballot labels printed in form corresponding as nearly as may be with the requirements of the Education Law.

Section 5. This Resolution shall take effect immediately.

H. It is recommended that the Board of Education accept a donation of $2,765.21 from the Stonehedge Elementary PTA for supplies, and it is further recommended that the 2017-18 general fund budget be amended as follows to reflect said donation:

A510 – Estimated Revenues
A2705 – Gifts and Donations $2,765.21

A960 – Appropriations
A2110-501-09-0000 – General Supplies – ST $2,765.21

I. It is recommended that the Board of Education accept a donation for East Hill Elementary School from the Travelers Employee Giving Campaign in the amount of $49.50, and it is further recommended that the 2017-18 general fund budget be amended as follows to reflect said donation:

A510 – Estimated Revenues
A2705 – Gifts and Donations $216.00

A960 – Appropriations
A2110-501-05-0000 – General Supplies – EH $216.00

J. It is recommended that the stipulated equipment and materials be declared surplus and disposed of in accordance with New York State law.

PERSONNEL/OPERATIONAL ACTION ITEMS

A. It is recommended that the following resignations be approved:
Laurie Young, Bus Attendant, Transportation –
Effective 3/10/18 – Personal Reason

Katrina Smith, School Nurse, West Genesee High School –
Effective 6/30/18 – Personal Reason

B. It is recommended that the following unpaid leave of absence be approved:
Cici Sauda, Teaching Assistant, West Genesee High School –
Effective 3/14/18 through 3/16/18 – Personal Reason

C. It is recommended that the following paid administrative leave be approved:
Katrina Smith, School Nurse, West Genesee High School –
Effective 3/8/18 through 6/30/18

D. It is recommended that the following sick bank request be approved:
Kathleen Weber, School Counselor, West Genesee Middle School –
Effective 3/5/18, not to exceed an additional nineteen days

E. It is recommended that the following appointments be approved:
Laura Richards
School Nurse
West Genesee High School
Regular Substitute Appointment
Effective 3/2/18 through on or about 4/20/18
Salary: $39,673 prorated
Replaces Katrina Smith, Resignation approved 3/7/18

Carrie Prior
School Nurse
West Genesee High School
Full-time Appointment – Subject to a 52-week probationary period
Effective 8/30/18
Salary: $36,250
Replaces Katrina Smith, Resignation approved 3/7/18

Tina L’Italien
Bus Driver
Transportation
Part-time Appointment – Subject to a 52-week probationary period
20 hours per week
Effective 3/8/18
Salary: $23.00 per hour
Replaces Joel Crosby, Resignation approved 2/28/18

Jessica Dooley
Bus Attendant
Transportation
Part-time Appointment – Subject to a 52-week probationary period
13.35 hours per week
Effective 3/8/18
Salary: $17.00 per hour
Replaces Laurie Young, Resignation approved 3/7/18

F. It is recommended that the following change in hours for bus drivers be approved effective 3/8/18:
Raymond Pyke from 23.75 to 26.25 hours per week
Tahesha Williams from 20.00 to 23.75 hours per week

G. it is recommended that the following bus attendant hour change be approved effective 3/8/18:
Michelle Delvecchio from 13.35 to 20.85 hours per week

H. It is recommended that the following extra-classroom student activity funds be created:
CMS – Interact Club
WGMS – Interact Club

I. It is recommended that the substitute lists for the 2017-18 school year be approved as stipulated.

J. It is recommended that the following Committee on Preschool Special Education (CPSE) Members, for the 2017-18 school year, be approved retroactive to February 8, 2018:
Chairperson – Tamara Cass

K. It is recommended that the calendar for the 2018-19 school year be approved, as stipulated.

CURRICULUM ACTION ITEMS

A. It is recommended that the Board of Education of the West Genesee Central School District accept the recommendations of the CPSE Review Meeting Dates of January 10, 12, 15, 17, 19, 24, 29, February 2, 14, and 15, 2018; CSE Review Meeting dates of January 10, 12, 16, 17, 19, 25, 2630, 31, February 1, 2, 5, 6, 7, 8, 12, 13, 14, 15, and 27, 2018; and Building Level Review meeting dates of December 20, January 10, 11, 12, 16, 17, 18, 19, 23, 25, 29, 30, 31, February 1, 6, 7, 9, 13, 14, and 20, 2018; thereby agreeing to make necessary arrangements for program implementation.

B. It is recommended that the following textbook adoption be approved:
Title: Marketing
Publisher: McGraw Hill
Subject/Grade: Cazenovia College Marketing – Grades 10-12

X. OPEN FORUM

XI. ADJOURNMENT

WEST GENESEE CENTRAL SCHOOL DISTRICT EXECUTIVE SESSION OF THE BOARD OF EDUCATION WEDNESDAY, MARCH 7, 2018

I. PERSONNEL

Tenure Considerations – Initial Review

II. LEGAL ISSUES

III. NEGOTIATIONS

IV.STUDENTS

V. OTHER

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