1900/1900R Community Relations – Parent and Family Involvement

1900
Community Relations
Parent and Family Engagement

 Purpose

The Board of Education recognizes that parent and family engagement contributes to the achievement of academic standards by students participating in Title I programs. The Board views the education of students as a cooperative effort among the school, parents and community.

Authority

In compliance with federal law, the District and parents of students participating in Title I programs shall jointly develop and agree upon a written parent and family engagement policy. When developing and implementing this policy, the District shall ensure the policy describes how the District will:

  1.  Involve parents in the joint development of the District’s overall Title I parent and family engagement plan and the process of school review and improvement.
  2. Provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievement and school performance.
  3. Develop activities that promote the schools’ and parents’ capacity for strong parent involvement.
  4. Coordinate and integrate parental and family engagement strategies with appropriate programs, as provided by law.
  5. Involve parents in an annual evaluation of the content and effectiveness of the policy in improving the academic quality of schools served under Title I, including
    a. Identify barriers to participation by parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority;
    b. The needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers; and
    c. Strategies to support successful school and family interactions.
  6. Use findings of annual evaluations to design strategies for more effective parent involvement.
  7. Involve parents in the activities of schools served under Title I.

The Board shall adopt and distribute the parent and family engagement policy, which shall be incorporated into the District’s Title I plan and shall be evaluated annually, with parent involvement.

Delegation of Responsibility

The Superintendent or designee shall ensure that the District’s Title I parent and family engagement policy, plan and programs comply with the requirements of federal law.

The building principal and/or Title I staff shall provide to parents of student participating in Title I programs:

  1. Explanation of the reasons supporting their child’s selection for the program.
  2. Set of objectives to be addressed.
  3. Description of the services to be provided.

The Superintendent or designee shall ensure that information and reports provided to parents are in an understandable and uniform format and, to the extent practicable, in a language the parents can understand.

Reservation

The District shall reserve at least 1 percent of its allocation under subpart 2 of Title I to assist schools to carry out the activities described in this section, except that this subparagraph shall not apply if 1 percent of the District’s allocation under subpart 2 for the fiscal year for which the determination is made is $5,000 or less. Nothing in this subparagraph shall be construed to limit District from reserving more than 1 percent of its allocation under subpart 2 to assist schools to carry out activities described in this section.

Parents and family members of children receiving services under this part shall be involved in the decisions regarding how funds reserved under subparagraph (A) are allotted for parental involvement activities.

Not less than 90 percent of the funds reserved subparagraph (A) shall be distributed to schools served under this part with priority given to high need schools.

Funds reserved under subparagraph (A) by the District shall be used to carry out activities and strategies consistent with the District’s parent and family engagement policy, including not less than 1 of the following:

  1. Supporting schools and nonprofit organizations in providing professional development for local educational agency and school personnel regarding parent and family engagement strategies, which may be provided jointly to teachers, principals, other school leaders, specialized instructional support personnel, paraprofessionals, early childhood educators, and parents and family members.
  2. Supporting programs that reach parents and family members at home, in the community, and at school.
  3. Disseminating information on best practices focused on parent and family engagement, especially best practices for increasing the engagement of economically disadvantaged parents and family members.
  4. Collaborating, or providing subgrants to schools to enable such schools to collaborate, with community-based or other organizations or employers with a record of success in improving and increasing parent and family engagement.
  5. Engaging in any other activities and strategies that the local educational agency determines are appropriate and consistent with such agency’s parent and family engagement policy.

Guidelines and Expectations

An annual meeting of parents of participating Title I students shall be held to explain the goals and purposes of the Title I program, jointly develop a parent and family engagement policy, and review Title I parent complaint procedures. Parents shall be given the opportunity to participate in the design, development, operation and evaluation of the parent and family engagement program, including making spending decisions regarding the 1% of Title I Part A funds reserved for parent involvement. Parents are encouraged to work with Title I teachers in their child’s school to assist in the spending plans. Parents shall be encouraged to participate in planning activities, offer suggestions and ask questions regarding policies and programs.

The Board of Education welcomes active participation of parents and families in the planning and support of the academic program for their children. The Board of Education supports:

  1. Facilitating the distribution of information to parents regarding:

a. The academic programs
b. Assessments used to measure academic progress
c. School and district performance profiles

2. Providing opportunities for communication between parents / guardians and the school district through but not limited to:

a. Open houses
b. Parent/teacher meetings
c. Academic achievement reporting
d. Access to the parent portal of the District’s student management system
e. Building and District newsletters
f. District Website

3. Involving parents in:

a. Parent Curriculum Information Council
b. Parent Teacher Organizations
c. Shared Decision Making Teams
d. Strategic Planning Committee
e. Other Ad Hoc Committees

If sufficient, Title I funding may be used to facilitate parent attendance at meetings through payment of transportation and child care costs.

Opportunities shall be provided for parents to meet with the classroom and Title I teachers to discuss their child’s progress and formulate suggestions, and participate as appropriate, in decisions relating to the education of their children. During the annual Title I program evaluation, parents of Title I students assess the effectiveness of the program and offer recommendations to enhance program effectiveness.

Review of the Title I Parent and Family Engagement Policy

Title I parents representing all of the District’s schools meet annually to develop and agree upon a written District Title I Parent and Family Engagement Policy and participate in an annual Title I evaluation. During the annual evaluation, parent feedback is gathered using surveys, face-to-face meetings, phone contacts, and/or district website communication. Results from this evaluation are used to make modifications, revisions, or enhancements to Title I parent and family engagement opportunities, policy, and programs.

Complaint Resolution

The Every Student Succeeds Act (ESSA) requires schools that receive federal Title I funding adopt written procedures for resolving complaints filed. (See 1900-R and 1900-E)

Definition

A “complaint” is a written, signed statement filed by an individual or an organization. It must include:

  1. A statement that a school has violated a requirement of federal statute or regulation that applies to Title IA.
  2. The facts on which the statement is based.
  3. Information on any discussions, meetings or correspondence with a school regarding the complaint.

School-Parent Compact

Each school in the District receiving Title I funds shall jointly develop with parents of students served in the program a School-Parent Compact and Title I School Parent and Family Engagement Policy outlining the manner in which parents, school staff and students share responsibility for improved student achievement in meeting academic standards. The compact shall:

  1. Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment, enabling students in the Title I program to meet the District’s academic standards.
  2. Indicate the ways in which parents will be responsible for supporting their children’s learning, such as monitoring attendance, homework completion and television watching; volunteering in the classroom; and participating, as appropriate, in decisions related to their child’s education and positive use of extracurricular time.
  3. Address the importance of parent-teacher communication on an ongoing basis through, at a minimum, parent-teacher conferences, frequent reports to parents and reasonable access to staff.

Presentation: 4/18/18
First Vote: 5/2/18
Second Vote: 5/16/18

COMMUNITY RELATIONS
PARENT AND FAMILY ENGAGEMENT
Title I Complaint Resolution Procedures
1900-R

Introduction

The Every Student Succeeds Act (ESSA) requires schools that receive federal Title I funding adopt written procedures for resolving complaints filed.

Definition

A “complaint” is a written, signed statement filed by an individual or an organization. It must include:

  1. A statement that a school has violated a requirement of federal statute or regulation that applies to Title I.
  2. The facts on which the statement is based.
  3. Information on any discussions, meetings or correspondence with a school regarding the complaint.

Further guidance can be found at:

http://www.p12.nysed.gov/accountability/T1/complaintappeals.htm

Complaint Resolution Procedures

  1. Referral – Complaints should be referred to the:
    Superintendent of Schools
    West Genesee Central School District
    300 Sanderson Drive
    Camillus, NY 13031(315) 487-4564
  2. Notice to School – The Superintendent will notify the Principal that a complaint has been received. A copy of the complaint will be given to the Principal with directions given for the Principal to respond.
  3. Investigation – After receiving the Principal’s response, the Superintendent will determine whether further investigation is necessary. If necessary, the Superintendent and / or his designee may do an onsite investigation at the school.
  4. Opportunity to Present Evidence – The Superintendent may provide for the complainant and the Principal to present evidence.
  5. Report and Recommended Resolution – Once the Superintendent and / or his designee has completed the investigation and the taking of evidence, a report will be prepared with a recommendation for resolving the complaint. The report will give the name of the party bringing the complaint, the nature of the complaint, a summary of the investigation, the recommended resolution and the reasons for the recommendation. Copies of the report will be issued to all parties involved. The recommended resolution will become effective upon issuance of the report.
  6. Follow up – The Superintendent will ensure that the resolution of the complaint is implemented.
  7. Time Limit – The period between the Superintendent receiving the complaint and resolution of the complaint shall not exceed thirty (30) calendar days.
  8. Right to Appeal – Either party may appeal the final resolution to the New York State Education Department. Appeals should be addressed as follows:

Title I School and Community Services Office
Room 320 EB
NYSED
89 Washington Avenue
Albany, NY 12234

Title I Complaint Form

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

Phone Number: ___________________________________________________

School: ___________________________________________________

How has the school violated a requirement of federal statute or regulation that applies to Title I:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

The facts on which the statement is based:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Information on any discussions, meetings or correspondence with the school regarding the complaint:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

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